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You can't split an individual cell, but you can make it appear as if a cell has been split by merging the cells above it.
Merge cells
- Select the cells to merge.
- Select Merge & Center.Important: When you merge multiple cells, the contents of only one cell (the upper-left cell for left-to-right languages, or the upper-right cell for right-to-left languages) appear in the merged cell. The contents of the other cells that you merge are deleted.
Unmerge cells
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- Select the Merge & Center down arrow.
- Select Unmerge Cells.
Important:
- You cannot split an unmerged cell. If you are looking for information about how to split the contents of an unmerged cell across multiple cells, see Distribute the contents of a cell into adjacent columns.
- After merging cells, you can split a merged cell into separate cells again. If you don't remember where you have merged cells, you can use the Find command to quickly locate merged cells.
Merging combines two or more cells to create a new, larger cell. This is a great way to create a label that spans several columns.
In the example here, cells A1, B1, and C1 were merged to create the label “Monthly Sales” to describe the information in rows 2 through 7.
Merge cells
Merge two or more cells by following these steps:
- Select two or more adjacent cells you want to merge.Important: Ensure that the data you want to retain is in the upper-left cell, and keep in mind that all data in the other merged cells will be deleted. To retain any data from those other cells, simply copy it to another place in the worksheet—before you merge.
- On the Home tab, select Merge & Center.
Tips:
- If Merge & Center is disabled, ensure that you’re not editing a cell—and the cells you want to merge aren’t formatted as an Excel table. Cells formatted as a table typically display alternating shaded rows, and perhaps filter arrows on the column headings.
- To merge cells without centering, click the arrow next to Merge and Center, and then click Merge Across or Merge Cells.
Unmerge cells
If you need to reverse a cell merge, click onto the merged cell and then choose Unmerge Cells item in the Merge & Center menu (see the figure above).
Split text from one cell into multiple cells
You can take the text in one or more cells, and distribute it to multiple cells. This is the opposite of concatenation, in which you combine text from two or more cells into one cell.
For example, you can split a column containing full names into separate First Name and Last Name columns:
Follow the steps below to split text into multiple columns:
- Select the cell or column that contains the text you want to split.
- Note: Select as many rows as you want, but no more than one column. Also, ensure that are sufficient empty columns to the right—so that none of your data is deleted. Simply add empty columns, if necessary.
- Click Data >Text to Columns, which displays the Convert Text to Columns Wizard.
- Click Delimited > Next.
- Check the Space box, and clear the rest of the boxes. Or, check both the Comma and Space boxes if that is how your text is split (such as 'Reyes, Javiers', with a comma and space between the names). A preview of the data appears in the panel at the bottom of the popup window.
- Click Next and then choose the format for your new columns. If you don't want the default format, choose a format such as Text, then click the second column of data in the Data preview window, and click the same format again. Repeat this for all of the columns in the preview window.
- Click the button to the right of the Destination box to collapse the popup window.
- Anywhere in your workbook, select the cells that you want to contain the split data. For example, if you are dividing a full name into a first name column and a last name column, select the appropriate number of cells in two adjacent columns.
- Click the button to expand the popup window again, and then click the Finish button.
Merging combines two or more cells to create a new, larger cell. This is a great way to create a label that spans several columns. For example, here cells A1, B1, and C1 were merged to create the label “Monthly Sales” to describe the information in rows 2 through 7.
Merge cells
- Click the first cell and press Shift while you click the last cell in the range you want to merge.Important: Make sure only one of the cells in the range has data.
- Click Home > Merge & Center.If Merge & Center is dimmed, make sure you’re not editing a cell or the cells you want to merge aren’t inside a table.Tip: To merge cells without centering the data, click the merged cell and then click the left, center or right alignment options next to Merge & Center.If you change your mind, you can always undo the merge by clicking the merged cell and clicking Merge & Center.
Unmerge cells
To unmerge cells immediately after merging them, press Ctrl + Z. Otherwise do this:
- Click the merged cell and click Home > Merge & Center.The data in the merged cell moves to the left cell when the cells split.
Merging combines two or more cells to create a single, larger cell. This is a great way to create a label that spans several columns. To merge cells, follow these steps:
- Drag the selection handle to select the cells that you want to merge. For example, drag the handle from cell A1 to cell C1.
- On your iPad, tap Merge .On your iPhone, tap the Edit icon , tap Home if it isn't already selected, and then tap Merge & Center.
Important: Only the data in the upper-left cell from a range of selected cells remains in the merged cell. Excel deletes data in the other cells of the selected range.
If Merge or Merge & Center is not available on the Home tab, make sure that the cells you want to merge aren’t inside a table.
If you change your mind, you can always unmerge the cells.
- Select a merged cell.
- On the Home tab, tap Merge or Merge & Center again.
If Merge or Merge & Center is not available on the Home tab, then the selected cell might not be a merged cell.
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Need more help?
You can always ask an expert in the Excel Tech Community, get support in the Answers community, or suggest a new feature or improvement on Excel User Voice.
See Also
Excel’s Formula Builder in Office 2011 for Mac is a tool in Toolbox designed to help you build cell formulas. You start at the top of the Formula Builder and work your way down to put a finished cell formula into an empty cell. The following example builds a formula to count the number of times the word apple is in a list. To follow along, type data into cells as shown in A1:D5 (or enter your own list where a word appears more than once). Then follow these steps:
- Click in an empty cell.Choose the cell that will display your formula’s result.
- To activate the Formula Builder, choose one of the following:
- Click the Formula Builder button on the Formula bar.
- Click the Toolbox button on the Standard toolbar.
- Click the Ribbon’s Formulas tab, and in the Function group, click Formula Builder.
The Formula Builder opens. At this point, you can use the scroll bar to browse all of Excel’s functions. Drag the divider down to expose more formulas at once. - In the Formula Builder, enter a search term in the search field to filter the list of functions.
- Double-click COUNTIF in the search results list to choose it for your formula.The function is added to your worksheet with the insertion cursor ready for your input from the Formula Builder. The Formula Builder displays empty fields for arguments specific to the function you selected.
- Click into the topmost argument field in the Formula Builder.
- Do one of the following to satisfy an argument:
- Type text or values to satisfy the argument.
- Click a cell to satisfy the argument.
- Drag a range of cells to satisfy the argument.
Doing any of these actions results in the display of your argument’s value or formula in the Formula Builder and in the Formula bar. More than one argument may be needed for your calculation. - After satisfying the arguments, press Return or Enter or click the green Enter button in the Formula bar.The finished formula appears in the Formula bar. The cell that you selected in Step 1 displays the formula’s resulting value. You can double-click the cell to perform manual in-cell editing if needed, or you can refine your formula in the Formula bar.
In the example, when you’re done, the value of A6 depends upon the value of D2. Type a different fruit from the list into D2 and then click elsewhere. Watch as the count in A6 updates instantly.
You can use the Formula Builder to learn new functions. Suppose someone gives you a workbook that uses a function you’re unfamiliar with, and you want to understand how it works. Turn on the Formula Builder and then click on the mysterious formula. The Formula Builder shows you how the formula and its arguments were constructed.